vData is the lifeblood for any business. However, with continuous data growth at an unprecedented pace, the systems and software you rely on to manage and store this mission-critical information have become increasingly complex. Without data, the business would be difficult to manage. Hence we do the best to make sure it’s secure, yet available when it’s needed the most. Our offline and cloud based storage solutions and DMS enable organiza-tions to manage, protect and retrieve data by stakeholders.
DMS is a system used for “Search & Retrieval of Documents”. The use of a document management system allows your organisation to ensure that all necessary documents are kept at one place.
When it comes to document input, most of the businesses opt for digital files. Our DMS is open source system which allows inputting files through the following sources:
Professional Scanners/ Plotters/ Manual Upload/ Automated Processes for Mass Uploading
Document indexing is the process of associating or tagging documents with different “search” items. Indexing is a path to the document. The path is based upon business processes and requirements. The Processing further involves recognition of printed text on paper-based & electronic documents (e.g., scanned image of a document) into electronic information.
Keeping sensitive information in document management software helps ensure that the information is kept safe. DMS allows you to safeguard confidential business information through a variety of security measures and ways including the use of customised access rights that only allow authorized users to access documents.
The DMS allow users to access documents while on move, no matter where that individual is. It’s also useful to organisations which have a large workforce across the globe, offering them access to data no matter what time zone they may find themselves in.
Our DMS is easy & simple to navigate. Not everyone is technologically inclined, so the simpler the software, the better it is.
Archiving of sensitive or compliance related documents can be extremely costly. Having to store the paper documents, provide proper security and efficiently archive the data in order to facilitate easy retrieval, can be prohibitive for many businesses. Reproducing documents because the originals are unavailable, lost or misfiled, will be a time-consuming and counter productive exercise. Selecting a document management system that allows for electronic archival of documents is a smart solution that prevents all of these concerns.